Latest changes – information management

Additional paragraph added to retention, review and disposal (last paragraph under ‘Access decisions’).

A new sub-section, titled 'How to disclose information safely' has been added to the 'Responding to the applicant' section.

Added a link under 'Information sharing and disclosure of information' to the Information Commissioner's Office data sharing code of practice.

Updated links to the Government Security Classification (GSC) (Cabinet Office, 2023) document within the Government security classification section.

Updated reference to 'information sharing code of practice' to 'Police information and records management Code of Practice'.

Amended sentence 'Code of Practice on Information and records management' to 'Police information and records management' to reflect full name of the Code.

Updated all 'Management of Police Information Code of Practice (2005)' references and links to the new 'Police information and records management Code of Practice'.

Published new section on Archiving of records in the public interest.

Changed title of page from 'Retention, review and disposal' to 'Review, retention and disposal'.

Added information about nominals under 10 years old, Children Act 2004 requirements, Public Sector Equality Duty, the rights of nominals and retention criteria and changed references of 'offenders or suspected offenders' to 'nominals'.

Added link to new audit and compliance briefing note.

Updated the link to guidance on the retention, storage and destruction of materials and records related to forensic examination.

Added link to and reference to NPCC guidance on retention, storage and destruction of materials and records related to forensic examination.

Definition of MoPI groups amended to reflect changes in light of Schedule 18 of the Sentencing Act 2020.

Some wording amended and links updated.

Section one, para three - removed '(currently under development)' after '(NPCC) advice'. Section 1.1.2 - added link to NPCC National retention Schedule (NRS) and removed '(currently under development)' after it

Updated link to Knowledge Hub reference materials

National Policing Minimum Requirements Publication Scheme Compliance version 5 added

Updated link to Knowledge Hub reference materials

Retention, review and disposal page replaced with updated page.

Updated links to the NPCC data protection manual of guidance with the link provided by DH, version 1.1. Old link
https://knowledgehub.group/group/npcc-data-protection/group-forum/-/message_boards/message/42546714
New link
https://knowledgehub.group/group/npcc-data-protection/group-forum/-/message_boards/message/43476052#_com_liferay_message_boards_web_portlet_MBPortlet_message_43476052

Updated links and references to the latest NPCC data protection manaual of guidance held on the Knowledge Hub.

Links removed to NPIRMT national polcing community security policy and email added.

Links removed to NPIRMT national policing community security policy and email added.

Replace link to NPCC Data Protection Manual of Guidance.

Replace link to IPC guidance with link to IPC organisation.

National retention assessment criteria (NRAC) template link replaced.

Link to NPCC Data Protection Group Knowledge Hub added.

Removal of reference and links to POLKA, replaced with reference and links to the MLE.

Home Office (2013) Police Warning, Advice and Reporting Point (PolWARP) Procedures version 1.7 - POLKA link change to MLE.

Updated in light of legal changes, name changes, reference and formatting/structural changes.

Changed email address from assurance@homeoffice.pnn.police.uk to information.assurance@homeoffice.pnn.police.uk.

Revised content.

Revised content.

Revised content.

Revised version of Data protection published. Removed sub pages - Data protection principles and audit.

Revised module on Freedom of Information (FOI).

Removal of outdated linked reference material pages.

Content and link added relating to the General Data Protection Regulations (GDPR). 

New APP on custody images.

Updated link to common-law.

Personal data request form updated.

Process diagram added.

New content - information sharing.

Removal of GPMS information and addition of GSC information.

Content of Data protection page split over two pages.

Sections incorporated into new page Intelligence report (5x5x5, 5x5x5 form and relevant supplements, when should a 5x5x5 be used, recording information from other business areas, appropriate grading).

Addition of wording.

Link to Guidelines on Charging for Police Services updated.

Publication of Freedom of Information page.

Removal of link to National Policing Information Risk Management Policy (this has been replaced by APP).

Addition of diagram.

Addition of information on information assurance.

Updated the section on enforced subject access following the enactment of Section 56. Couple of minor additions to the 3rd and 4th principles. Re-structuring of the product as an outcome of the Data Protection review workshop.

Addition of new page on Audit.

Addition of a sentence on proactive measures.

Addition of information about retention of data.

Upload of new content on data protection and restructuring of information management module to accommodate this.

Addition of a link to ISA template.

Removal of section on Notifiable Occupations Scheme.

Change to wording of reference material.